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FATHOM / KEEP THE CONVERSATION
Fathom
An AI meeting assistant that turns calls into recordings, searchable transcripts and summaries. Its ongoing free plan is useful for individual meeting archives, with separate limits on advanced AI features.
Official Fathom example of video, transcript and meeting summary; a product illustration, not a FindGoodAI meetingExplore the image ↓
What you can do with it
What this tool is for
Fathom is useful when a meeting contains more detail than you can comfortably remember or write down. It combines a record of the conversation with a transcript and a shorter recap. The practical benefit is being able to return to the original discussion before turning a rough recollection into a decision, task or customer promise.
The continuing Free plan includes recording, storage and transcription without a published monthly minute allowance on the current pricing page. Advanced summaries are more limited: the help center specifies the first five calls each month, followed by the General/Enhanced template. This distinction makes Fathom a reasonable starting point for an individual archive, while richer AI work and shared team administration need a separate plan review.
01
Project decision log
02
Customer research handoff
03
Personal meeting archive
04
Follow-up preparation
A closer look at the product
Official product image. Click to inspect the details.
Product interface and examples
Key features, practical tasks
Capabilities in practice
- Meeting capture: Fathom works with common meeting workflows including Zoom, Google Meet and Microsoft Teams. Choose the supported capture method deliberately and check that the expected meeting, speakers and audio are being captured.
- Searchable transcripts: Use the text to locate a product name, decision or question, then revisit the relevant moment. Speaker attribution helps navigation but still deserves review where several people speak at once.
- Summary templates: A general recap reduces the time needed to orient yourself after a call. Advanced templates support more structured output within the relevant allowance; they should not turn tentative suggestions into confirmed commitments.
- Clips and playlists: Extract important moments for a focused handoff instead of asking a colleague to watch an entire meeting. Include enough surrounding discussion for the clip to preserve the speaker’s intended meaning.
- Ask Fathom: The wider product can answer questions about meeting content and point back to supporting transcript moments. Access and lookback depend on the plan; the Free archive should not be treated as unlimited advanced AI access.
- Bot-free options: Current pricing advertises a Mac beta alongside bot capture. The overview distinguishes transcript-only, audio with transcript, and fuller audiovisual capture, so verify what your chosen mode actually retains.
- Connected workflows: CRM, automation, API and AI-assistant integrations can move meeting context into other tools. The help center limits Free and Premium CRM sync to three users per email domain; additional destinations and organizational controls need their own checks.
Get started, step by step
- 01
Choose capture and sharing settings
- 02
Start with a short discussion
- 03
Check transcript and summary together
- 04
Share the smallest useful result
A practical first workflow
A practical first workflow
- Choose capture and sharing settings. Install or enable the appropriate official workflow, review calendar access, and decide who should receive recaps. Tell participants about recording or transcription before beginning.
- Start with a short discussion. Use a routine, authorized meeting to confirm that speakers and sound are captured. Avoid relying on a new setup for an important call until the basic path is understood.
- Check transcript and summary together. Correct names and inspect ambiguous passages. Distinguish decisions, proposals and open questions before converting summary bullets into tasks.
- Share the smallest useful result. Send a reviewed recap or contextual clip to the intended audience. Check link access and keep a retention routine for conversations that are no longer needed.
Example prompt or task: Using this meeting, list decisions, open questions and agreed next steps. For each next step, include the owner and date only when explicitly stated, and identify the supporting transcript passage.
This is an editorial review task for a supported AI workflow or manual recap. It is not a claim that every advanced action is included in Free.
Find the right plan for you
Ongoing free plan
Explore official plans ↗Free Advanced AI has separate limits
A Premium preview is separate from the continuing Free plan. Team controls and advanced automation are not all included.
What is free and what can cost extra
The current Free plan provides unlimited recordings, storage and transcriptions. Fathom’s individual-plan guide says advanced summaries are available for the first five calls each month; afterward the General/Enhanced summary template remains. A temporary Premium preview can end while the underlying Free plan continues.
Premium adds broader individual AI capabilities, while Team, Business and Enterprise address collaboration, CRM automation and administration. Check the live comparison for the exact feature, seat minimum and billing interval. Third-party services connected to Fathom can have their own subscriptions and permissions.
A few things worth knowing
Frequently asked questions
Can I keep using it after the Premium preview?
Yes. The help center says the Free plan remains available.
Are advanced summaries unlimited on Free?
No. The guide specifies the first five calls each month.
Does Free include meeting storage?
Yes, current pricing lists unlimited recording storage.
Is bot-free capture available everywhere?
No. Pricing currently identifies it as a Mac beta.
Can I rely on every generated action item?
Review the underlying statement, owner and deadline first.
Can a clip replace the full context?
Only when it includes enough context to preserve meaning.
Are team controls all free?
No. Collaboration and administration differ by tier.
The details behind your decision
Explore platforms, inputs and outputs, licensing, and access requirements.
Four useful starting projects
Four useful starting projects
- Project decision log: After a weekly review, record the accepted decision, its rationale and unresolved questions. Link the important discussion so a later teammate can understand why the decision changed.
- Customer research handoff: Create a short collection of authorized feedback clips. Separate direct statements from your interpretation, and avoid treating a single interview as evidence of broad market demand.
- Personal meeting archive: Keep searchable records of calls you are permitted to capture. Use descriptive titles and a consistent naming convention so the archive remains useful after several months.
- Follow-up preparation: Review the recap before drafting a message to participants. Check names, dates and promised work manually, then send only the portion relevant to the recipients.
Platforms, inputs, outputs and setup
Platforms, inputs, outputs and setup
The service combines desktop or meeting capture with a cloud library. Current materials show bot-based capture and a Mac bot-free beta; availability can differ by device, account and capture mode. Do not assume that transcript-only mode also preserves a replayable video.
For useful output, make the discussion itself clear: state an owner, repeat a deadline and distinguish a suggestion from a decision. Software can organize spoken content, but it cannot recover a commitment that nobody actually made. A short review of the original passage is often more useful than repeatedly regenerating a summary.
Data, permissions and licensing
Data, permissions and licensing
Meeting capture involves other people’s voices and potentially confidential material. Review recording consent, calendar access, recap recipients and sharing links. A bot-free workflow still captures information and does not remove the need for permission.
Read the current privacy policy and your organization’s rules before using sensitive customer material. Connect external assistants or CRMs only when those destinations are appropriate, and remember that removing a record from one application may not remove copies already sent elsewhere.
Sources, documentation and help
Official sources and review date
Official sources and review date
Reviewed October 3, 2026. Product facts come from the official sources below. Suggested projects, prompts and review methods are FindGoodAI editorial guidance, not measured performance results.
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